Purchase Management Detail
It is easy to create and manage LPO, maintains items with default price, Item categories, stores Supplier and delivery address for quick LPO creation, Enter & maintains received deliveries, Keeps track of opened, closed or partially delivered orders. QuickLPO supports customizable company info, logo and LPO number etc.
Easy LPO Preparation
It is easy to create LPO with this software in few seconds. Enter or select items from item master, item's default price is picked automatically or you have an option to put latest best price, enter quantity and LPO is ready to print. While adding items to new LPO, software shows price of last 3 purchases of the same item. Once LPO is created, Manager can approve the LPO in software and in one click software can email the LPO to vendor along with your signatures.
LPO Management - Purchase Receipt
Maintaining received deliveries can be a tedious task! This software offers an easy way to maintain record of received deliveries against issued LPOs. Simply, select the LPO and click Create Purchase Receipt! Thats all, Software will automatically create PR #, fills all pending items of selected LPO, Just Click Save! QuickLPO allows to enter Partial Deliveries & maintain Status as on order, Partial delivered or completed.
You can create a list of all inventory items, which you regularly purchase. You may maintain items in various categories, can define default UoM, set standard cost. While preparing the Purchase order, you can just select the items, enter quantities to order and rest all the software can fill for you to prepare LPO in few seconds!.
Create / Update Item Master - QuickLPO
Supplier Master contains list of all your vendors. You may add unlimited vendors here with their contact details, Vendor Type & default payment terms agreed with supplier. Software allows to print supplier profile or print list of all suppliers or export to excel / pdf file.
QuickLPO allows you to attach unlimited documents with each supplier record like their trade license copy or company profile etc. Software supports all common document types like word, excel, pdf & pictures etc. You can open these documents by double click on document record which you may print or change when need urgent!
Vendor Evaluation Records
QuickLPO offers Supplier Evaluation & Maintains Records for the same. This is a very useful tool to keep track of supplier performance and helps to take decision if you would like to place orders to a supplier or want to blacklist.
QuickLPO have many detailed & summary reports of prepared LPO's, received deliveries by suppliers or by project etc. You can filter reports by dates or other paramenters. All reports can be printed or exported to excel/pdf file. All Reports are redesignable, user can select which fields are required to display in reports out of all available with your logo etc.
The Manager can create user for login, assign permissions for each module to give permissions or restrict some functionality for any particular user. Software have security feature to allow to create LPO but wait for manager approval before to issue. You can restrict if user can Open, Create but cannot delete LPO etc easily.
Document Numbering Options
Software is absolutly flexible. It generates automatic document number i.e LPO #, Purchase receipt # etc. You can define number prefix letters and how software should generate the automatic numbers. Software generates numbers in date standard or simply sequence. You may easily change these settings by yourself.
Of course, software offers to prepare purchase orders in multiple currencies. you may define your prefered currencies under Options. While preparing the LPO, you have option to select LPO Currency and reports take care of LPOs issued in different currencies.